Ever since Xerox introduced the first photocopy machine, copiers have been an integral part of the operations of businesses. Now that copiers are more affordable, even small businesses would not dream of doing without having some sort of copier in the office. Choosing a business copier can be a complicated feat since copiers are now available in many different sizes and with various features that may be essential for some businesses while not useful at all to others.
All in One Printer/Copier/Scanner
The cheapest solution for small businesses is an all in one printer that makes copies and scans documents and photographs. Since most small businesses will do only a small volume of copying, the higher cost per page for the ink used does not add up to enough savings to make it worthwhile to buy a regular copy machine. A decent all in one printer can be found for under $100. During big sales events, it is even possible to find them for under $50.
Basic Copier
For businesses that make more copies, buying a basic photocopier makes sense. The cost of toner in a copy machine is often just a penny or two per copy whereas the ink used in an all in one inkjet printer often runs in the range of 10 cents per page or higher. For businesses that do a lot of photocopying, buying or leasing a copier is the smart thing to do. The money saved on ink costs will pay for the copier in the long run.
Deluxe Copier
Of course, sometimes a basic copier is not enough. Many larger businesses will require features that are only available in more expensive copiers, such as automatic feeding or double-sided printing. Color copiers would also qualify as deluxe. However, unless the business does a lot of color copying, most will find that it is cheaper to use an all in one printer for color copies and stick with a black and white copier for everything else.
No matter what size the company is, choosing the right printer is a matter of weighing the costs and features to determine which copier will provide the best value without sacrificing needed features.
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